// Healthcare IT
A medical practice has different IT requirements from a typical small business, especially around access, security, documentation, and patient information. MedFortress™ is built around those HIPAA requirements for practices with 10-50 staff.
// Symptoms
Most practices live with some version of these problems for months because none of them seems serious enough on its own. At least until several of them happen on the same day.
The EHR freezes or disconnects during patient care, leaving clinicians without the chart they need. Visits stall, notes pile up, and the schedule starts slipping.
Clinicians can open the EHR and access patient records when and where they need them without thinking about the technology behind it.
Staff lose time restarting sluggish workstations between appointments while patients and coworkers wait.
Workstations are ready when staff sit down, applications open quickly, and routine tasks stay routine.
Your EHR vendor, your ISP, your copier company, and your IT guy all pointing at each other. Meanwhile the schedule backs up and no one owns the problem end to end.
One IT partner owns the problem, coordinates with the other vendors, and stays on it until it is resolved.
You’re not sure your policies, encryption, and audit logs would hold up under an OCR audit.
You know what protections are in place, what evidence exists, and where the remaining risks are.
IT only shows up after a failure has cost you a morning of appointments and a lot of apology calls.
Problems are monitored and addressed before most of them become interruptions your staff or patients ever notice.
When the clearinghouse connection drops, claims stop moving. The problem may not surface until someone notices it in the aging report.
Critical connections stay monitored so interruptions are caught and addressed before they quietly turn into a billing problem.
// Prognosis
Small IT problems rarely stay isolated. When systems fail during patient care, the cost shows up in delayed appointments, staff time, lost revenue, and compliance exposure.
| Risk | Typical cost per incident | How MedFortress™ reduces the risk |
|---|---|---|
| HIPAA breach notification | $50,000-$250,000+ | Built-in compliance safeguards, enforced MFA, and encryption |
| Ransomware or EHR downtime | $10,000-$200,000+ | Immutable cloud backups and documented rapid recovery |
| Clinical productivity or EHR downtime | $4,000-$18,000+ | Proactive monitoring, workstation maintenance, network resilience, and documented downtime recovery |
| Claims or billing interruption | $8,000-$18,000+ per day delayed | Connectivity monitoring, rapid vendor escalation, and documented billing-system recovery procedures |
Cost ranges are industry estimates drawn from HHS OCR settlement data and IBM/Ponemon breach cost reporting. Actual exposure depends on patient volume and the number of records held.
// Treatment plan
You would not prescribe before you examine. Neither do we.
Consultation
We learn about your practice, current provider, biggest problems, staff, devices, and goals, then confirm whether we are a good fit.
Diagnosis
We review endpoints, identity, backups, network, security, vendors, and compliance evidence to see what is actually happening.
Prescription
You get prioritized findings, recommended scope, and exact pricing before deciding whether to move forward.
Treatment
We transition responsibility, address the highest-priority findings, and begin ongoing management and support.
Most clients are fully transitioned within two weeks. Longer timelines happen when an outgoing provider is running out a contract or an environment needs remediation first, and you’ll know that before you sign. It’s a one-time charge, the greater of one month of your service rate or $1500, billed at the start of the onboarding project.
// What’s included
MedFortress™ has one standard. If a control is important enough for a medical practice to need, it stays in the package.
Unlimited business-hours remote support, onsite when hands-on work is required, 24/7 automated monitoring, and proactive patching.
EDR/AV, identity threat detection and response, SIEM telemetry, network-level DNS filtering at the firewall, and security awareness training with phishing simulations.
Included at a $26 per-user value. Encrypted email, Teams, SharePoint, OneDrive, enforced MFA, and 1TB of cloud storage per user.
Axcient x360 Cloud backup for servers and Microsoft 365, point-in-time restores, quarterly documented restore testing, and an annual disaster-recovery test with written documentation.
A signed Business Associate Agreement, access controls, audit logging, an annual documented Security Risk Analysis, and a maintained business associate inventory with vendor review.
Quarterly vCIO strategy sessions, technology roadmaps, and vendor coordination handled on your behalf.
// MedFortress™ package
Flat monthly pricing per supported user, subject to the monthly minimum below. Includes 1 managed computer per user; additional computers $ 100 per month. Servers and managed mobile devices are priced separately.
$215 per user / month
$1500 / site / month minimum
IT & Security Review included annually at no charge for MedFortress clients.
Every package includes the full managed IT and security baseline. During onboarding we determine whether your devices and work patterns require additional controls: password management, roaming DNS filtering for laptops that leave the office, or mobile device management for business phones and tablets. These are not upsells.
Every package includes network-level DNS filtering at your firewall. The endpoint agent extends that protection to laptops that leave the office.
See the full pricing and à la carte menu for project work like tenant migrations, EHR/LOB application migrations, and security hardening.
// Compliance layer
SMB Complete and MedFortress™ run the identical platform. Same monitoring, same security stack, same backup target, same response targets. The difference is the compliance work: a signed Business Associate Agreement, healthcare-specific access controls, audit logging retained and reviewable, documented policies that survive contact with an auditor, and quarterly vCIO reviews framed around compliance rather than budget alone.
If you do not handle ePHI, SMB Complete is probably the better fit. If you do, MedFortress adds the documentation and compliance work needed to show that those controls are actually in place.
// Fit check
We would rather tell you no than take you on and disappoint you.
Next step
We complete an in-depth assessment of your IT systems.
Your computers, network, email, backups, and security posture. You get a written report with a prioritized list of what to fix first. You get the findings whether you hire us or not.
It’s a flat $1,950, credited in full toward onboarding if you sign within 30 days.
We respond within one business day to schedule the 30-minute discovery call.
